University of Louisiana at Lafayette

Minutes of September 20, 2000

I. Call to Order Executive Officer Nancy Coghill called the meeting to order at 4:00 p.m.

II. The minutes of the April 26, 2000, Faculty Senate meeting were approved as circulated.

III. Executive Officer Nancy Coghill welcomed both returning members of the Senate, newly elected members of the Senate, and Full Professors electing active status. The list of Senate membership as well as a list of newly elected members is attached. (Attachments #1 and #2) She also welcomed visitors noting that the Constitution allows for visitors, requested that visitors sign the roll as "guests," and reminded visitors that they are not allowed to vote. She reported that, as per the Constitution, members have pledged to attend at least half of the meetings and that the quorum is based on 25 percent of membership. For this meeting the quorum is 30 based on the current membership of 119 which remains incomplete for one college. Nancy requested approval of the following meeting dates for academic year 2000-2001: October 18, 2000; November 29, 2000; January 31, 2001; February 21, 2001; March 21, 2001; and April 18, 2001. Motion: Carolyn Bruder, Mark Smith: I move that the listed meeting dates be approved. (Approved)

IV. Executive Officer Nancy Coghill reported on her activities since the meeting of April 26, 2000. (Attachment #3) Secretary Ellen Cook made the following requests: that new Senate members identify themselves when making and seconding motions; that motions be submitted in writing; and that committee chairmen submit their reports in writing (hard copy or electronic).

V. Reports of Senate Committees: Permanent Committees A. Committee on Committees - Senator Terry Clement, Chair The Committee submitted recommendations for committee vacancies. (Attachment #4) Motion: The Committee recommends that Pete Dickerson and Fred Walters be nominated to fill the vacancy on the Faculty Grievance Committee from the College of Sciences. (Approved) Motion: Gerald Carlson, Joe Riehl: I move that Senator Mickey Byrd be elected to the Faculty Advisory Council (FAC) Alternate position for a period of one year as recommended by the Committee on Committees. (Approved) The elections were conducted. (Attachment #5) A list of Permanent Senate Committees is attached. (Attachment #6) B. Ways and Means Committee - Senator William Rieck, Chair -No report. C. Academic Planning & Development Committee - There is currently no chair for this committee. A member will be asked to convene the Committee for purposes of electing a chair. No report. D. Governmental Concerns Committee - Senator Christian Okoye, Chair -No report. E. Faculty Senate - Faculty Advisory Council Committee - Senator Harry Bruder, FAC Rep. (Attachment #7) Joe Riehl, President of ALFS, reported on the efforts to schedule a video teleconference with the Governor. He noted that the Faculty Senate currently has no constitutional means of designating official representation (a representative and an alternate) to ALFS and requested that such a mechanism be considered. Executive Officer Nancy Coghill noted that in the past the Executive Officer and Secretary were informally designated as representatives. She referred the matter to the Ways and Means Committee indicating that formalizing a selection process will become part of their charge for the current year.

VI Report of Special Senate Committees A. Ad Hoc Committee on Adjunct Faculty. Executive Officer Coghill requested that Senator Thomas Davies convene the Committee to elect a new chair due to the resignation from the university of former chair, Senator Nicole Greene. B. Ad Hoc Web Site Committee: Jack Ferstel, Chair. Senator Ferstel presented the framework for the Web Site (Attachment #8)[Same as top-level page of this Web Site]and requested electronic submission of reports. He noted that a direct link to the Senate site would eventually be on the front page of the University Web Page.

VII. Reports of University Committees A. Curriculum Committee. G. Blakewood, Chair--(Attachment #9) B. Faculty Grievance Committee. Senator Nancy Coghill, Chair--No report. C. Faculty Benefits and Welfare Committee. Senator Carol Venable, Chair-- No report. D. Library Committee. D. Labbe, Chair--No report. E. Committee on Academic Affairs and Standards. Senator Lewis Deaton, Chair-- (Attachment #10) F. Parking and Planning Committee - L. Gastineau, Chair--No report. G. Student Evaluation of Instruction Committee –A new chair will be appointed shortly. No report.

VIII. Unfinished Business A. Vote on proposed amendments The following amendment to the Faculty Senate constitution as presented at the April 26, 2000, meeting and as printed in the April 26, 2000, minutes circulated to the faculty was presented by Judy Gentry as a representative of the Ways and Means Committee. Motion: The Dean of the College of General Studies shall be a voting member of the Faculty Senate. (Approved)

IX. New Business A. Executive Officer Nancy Coghill announced the vacancy for editor of Faculty Forum and charged the Ways and Means Committee with writing a job description, interviewing applicants, and making a recommendation for the position. She noted that the position carries a one course load reduction and that former editor, Carolyn Bruder, would work with the Committee. A link from the Faculty Senate web site to the Faculty Forum was suggested. B. Executive Officer Nancy Coghill reported that Dr. Authement requested that the Faculty Senate address the problem of faculty members leaving the University at or after the beginning of classes, and she referred the matter to the Academic Planning and Development Committee. Joe Riehl reminded the Senate that the AAUP policy on the matter had been approved by the Senate about a year ago and that it would be appropriate for the Academic Planning and Development to look at possible sanctions. He requested that the Committee contact those who left the university without notice to determine the reasons for departure. C. Executive Officer Nancy Coghill has appointed a Faculty Club Steering Committee noting the possible use of the French House as a Faculty Club. (Attachment #11) As a point of order, Senator Berkeley asked whether a motion was needed from the Senate with regard to the creation of such a Committee. Executive Officer Coghill informed him that the Constitution authorizes such appointment and a motion is not necessary. D. Phoebe Hayes reported on behalf of representatives from the Dean's Council, Enrollment Management, Junior Division, and General Studies on the loss of TOPS scholarships by University of Louisiana at Lafayette students. She stressed the importance of faculty being informed of the rules in order to properly advise students. (Attachment #12) E. Crystal O'Leary of the Department of English adjunct faculty reported on the failure of many adjuncts to be paid on the published pay date and urged the Senate to take action in the form of the resolution presented below: Senators Joe Riehl and Istvan Berkeley sponsored the resolution. RESOLVED: On September 20, 2000, the Faculty Senate passed the following resolution(s): (1) That the adjunct faculty receive immediate pay for their work (2) That the university administration seek to explain and apologize for the failure to pay the adjunct faculty on the pay date published by Business Services on August 18, 2000. (Approved) Crystal also requested representation on the Ad Hoc Committee on Adjunct Faculty. F. Motion : Judy Gentry, Jim McDonald: I move that the Faculty Senate request that the university administration immediately initiate an investigation of the system for adjunct pay and prepare an adjunct pay system that will prevent a repeat of this unacceptable failure of the administration to pay the adjuncts on time. (Approved unanimously)

X. Adjournment was at 5:30 p.m.

Respectfully submitted,

Ellen D. Cook

Secretary

University of Louisiana at Lafayette Faculty Senate