Follow
the links below for
more information about
GSO funding: |
GSO
Common Funding Mistakes |
| Funding
Links: |
|
Overview: |
|
|
|
Click
here for the following information in Microsoft Word format.
|
| All
funding requests, whether submitted by graduate students or faculty,
are subject to a rigorous review process by the university administration.
All applications must meet the criteria outlined in university
travel regulations and in state
and university purchasing guidelines. Because of this, the GSO cannot
accept an application that does not meet the criteria the university administration
has established. Furthermore, approval of your application by the GSO council
does not ensure that you will be reimbursed. While not to be trivialized,
the council's approval is only the first step in the administrative review
process. What follows is a listing of commonly made mistakes that may prevent
your application from being accepted. |
| |
| Travel
without prior approval: |
| |
| You
cannot be reimbursed for travel unless your travel plans have been
approved in advance. This means: |
| •
|
Your department head must sign and approve your "Request
for Official Travel" form before you leave. |
| •
|
If
you plan to travel out of state, the dean of your college (not
the graduate school) must sign and approve your "Request
for Official Travel" form. |
| •
|
If
you are traveling outside of the continental United States,
you must submit a letter to the university president, Dr. Ray
Authement, requesting permission to travel. This letter should
be submitted with your GSO application. |
|
|
| |
|
| |
Unauthorized
travel by automobile: |
| |
| To
be reimbursed for costs incurred when traveling by automobile, you
must meet the following conditions: |
| •
|
You must take and pass the university required driver's
safety course. |
| •
|
You
must certify that you have at least the minimum amount of insurance
coverage (10/20/10), as mandated by the state of Louisiana. |
| •
|
If
you plan to travel by rental car, you must submit a letter addressed
to the university president, Dr. Ray Authement, requesting permission
to do so. This letter should be submitted with your GSO application. |
|
|
| |
|
|
| |
|
Lack
of original receipts: |
| |
|
| You
must submit original receipts to the university business office
for any expenses for which you wish to be reimbursed:
|
| •
|
For travel, these receipts
must be accompanied by a completed "Travel
Expense Account" form. This form must be signed
by your department head. |
| •
|
You
do not have to submit receipts for meals; however the maximum
amount you can be reimbursed for meals without receipts is $10
a day. |
| •
|
You
must submit receipts to the business office in a timely manner.
Because of restrictions the state puts on university accounts,
the GSO establishes per semester deadlines
by which you must submit receipts.
|
|
|
| |
|
|
| |
|
© Copyright 2004 by the
University of Louisiana at Lafayette
Graduate Student Organization • P.O. Box 44691, Lafayette LA 70504
Billeaud Hall, Office 247 • 337/482-6636 • jvdham@louisiana.edu |
| |
|
|
| |
|
|
| |
|
|
